Tools I use on the Mac (Part 1)

My status bar is getting full. I took a little snapshot of it to share some goodies that I have discovered that I find quite useful and most of them are free.


First I have the Plaxo sync panel. This is the little app that runs in the background syncing my calendar and contact info with their server so that I can eventually get that data to my phone as I've written about here.


Whenever a user in my address book joins Plaxo, the contact information they enter is automatically merged with the contact information I currently have, including pictures, job titles, etc.

The next tool is the very handy 1Password bookmark panel.


It allows me to access any bookmark I may have from any browser I use.

It is kind of handy, but I really only use Firefox right now, so I haven't had much need for it.

Next is this cool little app called Desktoptopia.


Every so many hours, depending on my settings it downloads a new desktop background which I can rate from 1-5 stars or reject all together. It's fun because it beats the OS-installed desktops that get a little old after a while. Plus once it downloads the picture, it not only resizes to fit your resolution, but it stores it locally.

Next is Spanning Sync. This little app is great because it syncronizes my iCal info with Google Calendars.

This allows Janet and I to share calendars and have our information almost instantly up to date, plus I can share calendars with the music staff, both internal and public and I can do all the editing I want right from iCal. Plus any of the changes any of the shared users make on their calendar will be reflected in my iCal, thanks to Spanning Sync. According to their blog, they are about to release version 2.0 which will also sync contact info the same way. There is a $25 annual subscription for this service, but I have found it to be well worth it for my purproses!

Next is "Caffine."


What does it do? When it's turned "off," it does nothing but sit in the status bar.

When it is activated, it keeps your computer from falling asleep. It keeps the screen from dimming and even keeps the back light turned on under the keyboard.

This is handy if you are doing something like watching a streaming video, or just want to keep the computer from going to the screen saver on you. Seems like a small thing, but it has become a really handy little app.

Next there's Quicksilver, a little productivity app that runs in the background and waits for you to evoke it using short cut keys like ctrl-space.


It is more than an application launcher, you can do things like create and send an email, create a to-do, launch a track in iTunes, etc, all from this little interface, without having to go into each individual application. You can watch these very useful introduction videos on how to use it here and here.

Finally, there are various computer status idicators, from iSlayer.


I could have activiated many more pieces of information, but I wasn't interested in seeing realtime updates of my memory usage or processor speed. What I have activated, however, in order of appearance, are my fan speed, hard drive capacity, network I/O, and processor temperature.
There are several more tools I use frequently on my PowerMac machines that do not reside in my status bar and I'll post about some other time.

Yea! Google Browser Sync may be resurrected!

Good news from this Ars Technica article for all who are geeky enough to care:

The popular Google Browser Sync extension for Firefox, which synchronizes browser settings and information across multiple computers, is now an open source project. Google is distributing the Browser Sync source code under the BSD license and is making it available through a Subversion source control repository on the Google Code website.

This is a major reversal of Google's position on Browser Sync, and it will very likely save the add-on from extinction. Shortly before the official launch of Firefox 3, Google said that Browser Sync development would be discontinued and encouraged users to adopt Mozilla Weave or Foxmarks instead. The availability of the Browser Sync source code, however, will make it possible for the open source software community to collaboratively bring the add-on to the new version of Firefox.

Please, somebody who's smarter than me, take the open source and make it work for FF3!

[this is a follow up from this post and this post]

Plaxo solves my sync issues

If you have multiple computers in several locations, and portable "smart" devices that carry a lot of the same information as your computers, you'll drive yourself crazy trying to keep the data on all devices current.

Keeping my data current has been an ongoing quest for me since working on a Windows PC at home and a Mac at work. At first it didn't matter much to me. Then I saw how valuable keeping mailboxes synchronized could be. Soon bookmarks became an issue. For a while, I would export my bookmarks from my work computer by html to a zip(!) drive, carry it home, import it into my home browser.

Over the years, my expectations have grown regarding keeping my devices in sync. My device quantity has grown as well. I currently work from a PowerBook G4, a desktop G5, a Windows XP P4, and now, thanks to my dad off-loading his Treo, a Windows Mobile device.

I have already written about the value of using the Google Browser Sync plugin for Firefox. This not only uses your existing Google account to keep your bookmarks synchronized across however many computers you want, it also will sync your history, cache, and site logins and passwords. This is very handy!

I also sychronize my Mac iCal data with my Google calendar using Spanning Sync. This allows me to update shared calendars that are shared with our staff, published publicly for our volunteers to see, and personal family calendars with my wife.

Further, my iCal, Address Book, Yojimbo, Mail settings, Transmit Favorites, Notes, Dashboard Widgets, and Keychains between my two Macs are synchronized through .Mac.

All this synchronizing is a delicate balance to maintain. One innocent failure and entire calendars are duplicated, erased, or corrupted in some other way. The problem to date has been the Treo. Windows Mobile does not make any software to synchronize data with Macs. Third party apps I have tried (three to be exact) have failed miserably to sync to Windows Mobile.

I don't care about my calendar or bookmarks syncing. All I care about is my contact list. I just want to see that show up on my phone and then when I make an edit on my phone, see it reflected back into my address book on my computer(s).

After trying yet another attempt at syncing with a third party app, I decided it wasn't meant to be. I seriously began considering the iPhone. (But I'm with Sprint!)

So PLAXO steps in. A bizarre web site that syncs all of your social web apps: blogger, facebook, flickr, twitter, even Amazon wish lists and puts them into one place. It also synchronizes your calendar (perfectly, I might add) AND your contact list. This wasn't important to me, and frankly scared me a little bit when I pushed the sync button the first time (what if it disrupted my perfect little world of sync harmony?), but I like to try new gadgets and services, and couldn't resist. I pushed the "go" button.

I'm glad I did! It worked perfectly, and continues to work with no troubles. Then I discovered this little sync tab on their site that included all these other services--including Windows Mobile. Really? I thought. Since it worked so well with my Mac, I thought I'd try it. So I took my Treo cradle home, put it on my home computer, found my copy of Office 2003, installed Outlook, downloaded the updates to outlook, and ....success! I now have two-way syncing from my phone to my Address Book in a very unusual way.

Track this "signal path" for adding a new contact to my Address Book beginning with my desktop at church:

Desktop -->thru .Mac --> Laptop
Laptop --> thru Plaxo --> Outlook on PC at home
Outlook --> sync services --> Treo

The cool thing about it is that if I make an edit or a change on my phone, I can stick it in the cradle, and within 30 seconds, my laptop is updated with the new data. I feel like in some ways the whole thing is a hack, a huge bandaid that really only partially works, because it only synchronizes my contacts, (so far) nothing else.

However, if you are not on Plaxo, I would recommend checking it out--even if you only use the sync services.